Make up Attendances
With the exception of honorary members, members should be encouraged to 'make-up' attendance not only because of the attendance rule, but because of the enrichment it gives to their Rotary lives.
Members may be credited with an attendance reported by themselves or by the secretary of the club visited if, on the day of absence on any of the 14 days preceding or following they:
- attend the regular meeting of any other Rotary club or interim Rotary club or Rotary Fellowship.
- attend the regular meeting of a Rotaract or Interact club or an interim Rotaract or Interact club.
- attend the regular meeting of Rotary Community Corps or interim Rotary Community Corps or Rotary Fellowship.
- present at the normal time, place and date of a meeting of a club other than their own and for what ever reason the meeting is not being held there. The member or the secretary of the club sought to be visited should give a statement of the facts to the club secretary.
- on Rotary business as a district governor or a trustee of the Rotary Foundation or an officer or committee member of RI or RIBI or a chairman or member of a district committee or an officer or employee of RI or RIBI holding membership of a Rotary club.
When a member is outside the member’s country of residence for more than fourteen days, the time restriction shall not be imposed so that the member may attend meetings in another country at any time during the travel period, and each such attendance shall count as a valid make-up for any regular meeting missed during the members time abroad.
Missed attendances may also be made-up (and notified by the member to the club secretary), by attending and participating in:
- a club service project or a club sponsored community event or meeting authorised by the club council.
- a meeting of the club council or, if authorised by the council, a meeting of a service committee to which such member is assigned.
- an RI assembly, convention or council on legislation.
- an RIBI assembly, conference or committee meeting.
- a Rotary institute.
- a Rotary multi-zone conference.
- a district assembly or conference.
- any district meeting held by the direction of the Board of Directors of RI or the General Council of RIBI.
- any district council or committee meeting held by direction of the district governor.
- a regularly announced inter-city meeting of Rotary clubs.
Members absent from a regular meeting of the club whilst traveling with reasonable directness to or from one of the meetings listed above may also be credited with attendance at the regular meeting of the club missed thereby.
In addition, members may be credited with a missed attendance at a regular meeting of the club if, at the time of the meeting, they are:-
- actively engaged in a district-sponsored service project in an area where it is
impossible to make-up.
- engaged on Rotary business authorised by the club council which precludes attendance.
In addition, if a member is working in bona fide circumstances for extended periods on outposted assignments when, by mutual agreement between the member’s home club and a designated club, the member may attend such designated club for the period of the assignment, validated by an appropriate form of advice by the secretary of said club to the member’s home club where such attendance shall be credited in the member’s name.
(Extract from RIBI Information Sheet “Attendance” dated October 2007 which also forms part of these ByLaws)